Sample log

Sample tracking log

Keep every sample accounted for before the order rides on one.

A sample sent and forgotten is a stalled qualification: the buyer is waiting on a result nobody logged, the supplier thinks the ball is in your court, and the order timeline slips while both sides assume the other is moving. A sample with no tracked status is a deal quietly going cold.

Add a row per sample, update the status as it moves, and export CSV when you need to share or archive, with the data staying on your machine.

Last updated 2026-05-09. Math runs in your browser, no data leaves your computer.

Log

Date Supplier Product Courier Tracking Recipient Status Notes Actions

No entries yet. Add the first sample above.

General guidance only. Verify against the cited primary sources before you commit to a shipment, declaration, or contract.

Sample-tracking discipline

Sample tracking is unglamorous but it is the discipline that converts inquiries to orders. The seller side that knows on day 14 that a sample was tested, that the buyer wants a re-test on a different batch, and that the courier delivered Friday wins the next conversation. The seller side that has to ask the buyer "did you receive the sample?" loses credibility on every interaction.

The log captures the eight fields that matter and stores them in browser local storage so the data persists without a login or a backend. Export CSV any time for backup or for transfer into your CRM.

A worked example

The booking. You send free samples to twelve inquirers in a busy month and keep the details in your head and a few scattered emails.

The failure. Three weeks on, a serious buyer emails "we tested the sample, let's talk volume", and you cannot remember which batch you sent, what assay it ran, or which courier carried it. You have to ask the buyer to remind you, and the credibility you built evaporates in one reply. The order that was ready to close stalls while you reconstruct the trail.

The fix. Log each sample as it goes out: SKU, batch, assay, courier, tracking number, date sent, status. When the buyer comes back you answer in one line with the batch and the result, propose the next step, and the conversation moves to volume instead of backtracking. The discipline is what turns the sample into an order.

Setting the inspection plan once the sample-backed order is placed? The AQL sampling plan calculator is at /tools/sales-and-ops/aql-sampling-plan-calculator.

Backing the sample with documented specs? The product spec sheet generator builds them at /tools/image-and-content/product-spec-sheet-generator.

Frequently asked

Why a separate sample tracking log?

Chemical sales lives on samples. A typical sourcing project sends 5 to 15 samples to one buyer over 3 to 6 weeks before the first PO lands. Each sample has its own date, courier, tracking number, supplier batch, buyer QC outcome, and follow-up note. Without a log, the seller loses track and the buyer asks the same question twice. The log lives in the browser; nothing is uploaded.

Where is the data stored?

Local storage on your browser. The log persists across sessions on the same device. Clearing browser storage deletes the log. CSV export lets you transfer to a spreadsheet for backup or sharing.

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